Busy Managers and leadership teams appreciate effective and efficient Administrative Assistants who make admin workflow streamlined. Administration Assistant recruiters specialising in finding the right support staff can help you engage the right talent.
Here are 5 steps you can take to ensure you are sourcing and engaging the right admin support staff:
1. Engage a reputable Administrative Assistant recruitment service
The first step in securing a qualified candidate for an administrative assistant position is engaging a reputable administrative assistant recruitment service. Whether you need an on-site assistant or someone for a remote support role, recruitment agencies within the office support space develop high calibre networks and know where and how to source and secure the right individuals
2. Develop an accurate job description
If an accurate job description has not been created for a specific role, it is very difficult for either an internal recruitment team or an administration assistant recruitment service to make a good hire. It is just as important to tailor a job description for an Admin Assistant as it is for a CEO role.
The person who will be working with the assistant should make a list of expectations for not only the role but also the person filling it. The list should include must-have skills and qualifications, personal characteristics and competencies. Be honest about what you need and what candidates will need to go through if they do get the job – for example, drug testing is quite commonplace nowadays so, if you’re wanting employees to schedule a drug test near me before they sign a contract, make sure that this is noted on the job description. Understanding what is expected of the candidate will help create a more accurate job description. An Administration Assistant recruitment service can help you perfect a job description with this list.
3. Creating an effective attraction strategy
Almost as important as creating an accurate job description is devising an effective attraction strategy. A corporate administrative recruitment service will excel in creating advertisements that attract the right candidates actively looking for work, as well as a proactive sourcing strategy to attract the passive market (where the real gems are often found).
4. Networks Networks Networks
Reaching out to your own networks when recruiting can be effective, so imagine the results an Admin Assistant recruiter for corporates can achieve with theirs? These recruitment professionals spend their full time days developing strong networks they can turn to immediately when active job vacancies become available. It’s often who you know!
5. Assessing candidates
Administrative assistants need to have strong attention to detail, be problem-solvers, and be resourceful in developing their skills to maintain efficiency. Assessing candidates with behavioral-based interview questions designed to assess these competencies is important. Don’t just recruit by matching skills, this is a common mistake in administration recruitment – matching competencies as well with ensure you get a fit that will have better longevity in the role and your company long term.