No matter what the size of your business is, it will always generate data, and you will need to print copies of various documents in the course of running your business operations.
Some businesses need to do this more compared to others because of the nature of their work. While you can get your copies from a third-party service provider, you are bound to end up paying much more in the long run.
Here is why opting for photocopier leasing instead will be a smart business move.
It Saves Time and Money
If you lease a photocopier for your business, you won’t have to run to third-party service providers every time you need some copying work. Not only would you end up paying more for their services, but you will also have to expend considerable time and energy giving them instructions. Use the money to pay for the lease instead, and you will always have a photocopier at your disposal.
Mismanagement of finances is one of the prime reasons many small businesses fail in the first couple of years. While your need for a photocopier is justified, it would be wrong to invest a huge sum in purchasing a machine at the very onset.
It will restrict your cash flow, and you could have used that money to take care of some other business operations, which is more crucial than copying tasks. Leasing allows you to make payments in small installments over a period. You end up using the photocopier as your very own, but without digging deep into your pockets at the very beginning.
You can ask your photocopier leasing company about what upgrades they would provide you with from time to time. Modern photocopiers run on high-end software applications.
Since most machines are also connected to the cloud to download and print data from the internet, additional security features must also prevent unauthorized access. Your leasing company will often provide you with upgrades as a part of the lease package at no additional cost.
When you lease a photocopier, you can also include maintenance packages as a part of the lease contract. If you use the machine frequently enough, there might be a time when the machine could crash or have bugs. It is imperative to maintain the machine regularly for smooth functioning.
A leasing company will send trained, and certified professionals to timely maintain your machine to be free of glitches when you are copying documents in large numbers.
Multiple Purchase Options
With a long-term lease, you have the option of buying out the photocopier at the end of the lease period. Your lease payments would be treated as EMIs, and the machine would belong to you by the end of the period.
Alternatively, you may return the machine to the leasing company at the end of the period if your task is done and you no longer require the machine. Your payments, in this case, would be even lower, adding to your savings.
As a business owner, you wouldn’t have to worry about transporting copied documents or any other logistics if you have a photocopier on your premises. Photocopier leasing can be a smart business move.