In the age of advanced data storage systems, companies could be at risk for legal action due to improperly stored or destroyed data. Legal hold software is a method of implementing a legal hold on electronically stored information (ESI) to protect your company from costly litigation and business interruption.
This article will outline five advantages your company may experience by utilizing high-end Legal Hold Software.
Your Company Will Be More Efficient in Disaster Recovery Strategies
Updating, maintaining, and implementing a legal hold across all your ESI can take up valuable hours within your organization. It is an inefficient use of the already limited amount of time IT professionals have to conduct security audits, train employees on proper storage procedures, and investigate potential data leaks.
The software provides organizations with a legal hold that can be implemented in seconds. Allowing your IT staff to focus more on security, audits, training, and investigations instead of implementing time-consuming policies will help you achieve maximum efficiency in your digital discovery (eDiscovery) strategy.
Disaster Recovery is a system that is reliable when it works symmetrically under the circumstances (normal and abnormal). Nobody can predict abnormal behavior, so we should create a robust system that can withstand the discrepancies. The discrepancy is known as “Disaster”, and it’s a phenomenon that causes interruption that affects regular operations. This can lead to a loss of data or network failure and more. And that’s where “Disaster Recovery” comes into play. It is a security zone that safeguards the system from ill effects. A disaster can happen at any time, it can be a natural calamity such as a cyclone or a flood, or even a man-made disaster.
A disaster recovery plan should offer continuous network monitoring, complete data backup, and much more. It means that it should support different factors and provide complete protection.
When we say “DR”, the primary department that rolls out is “IT” because, for companies, it is the building block that has a number of computers, desktops, networks, etc. An increase in the usage of computers has paved the way for data backup and the best network connectivity.
Litigation Costs Will Be Lower
Many organizations may fall short when implementing a legal hold because they don’t have the right available resources or software. Implementing a solid legal hold requires a lot of work and can be difficult for your organization to avoid litigation or legal action.
Legal Hold Software provides organizations with the customization and flexibility that enables you to meet all of your organization’s needs. It also comes with professional customer support to ensure you can implement your legal hold effectively, allowing companies to financially protect themselves from costly lawsuits due to improperly stored or destroyed data.
Provides Real-Time Alerts
Depending on the size of your organization, it’s essential to adjust your legal hold accordingly to allow for efficient DR strategy procedures. The software provides organizations with real-time alerts that enable you to adjust your legal hold accordingly. It is essential, especially in larger organizations where data can be shared across multiple locations and departments.
Legal Hold Software Provides Detailed Information
For most organizations, it isn’t easy to thoroughly understand the state of their ESI without conducting a thorough investigation. When implementing a legal hold, it’s essential to be as detailed as possible to avoid misuse.
Legal Hold Software provides organizations with the ability to customize the parameters of their legal hold. These parameters include timeframes for retention and deletion of ESI, internal procedures for various departments within your organization, and a list of custodians that fall under the legal hold. It allows your company to gain a detailed overview of your ESI and makes it easy to adjust your legal hold accordingly.
Customizable Legal Hold Software
Each organization is unique in its way, which is why you need customizable software that can be adjusted according to your organizations’ specific needs. Having a customizable legal hold solution is especially important in larger organizations that share data across multiple locations.
The software is fully customizable and provides the ability to adjust your legal hold according to your company’s needs. It includes specific department guidelines, timeframes for retention and deletion, and the ability to include or exclude specific units. These features are especially useful in organizations with multiple departments and locations.
Although it may seem like a difficult task, implementing a comprehensive legal hold can be simple with the right software that provides your organization with the necessary features to meet your needs.