Although the popularity and status of much more advanced ways of communication, like emails, have lessened the use of fax, it still has its own benefits and therefore is still in use.
Faxing through Windows 10 is not as complicated as you might think of it to be. You can easily send your faxes and receive the ones sent to you through a Windows 10 computer. It’s just a piece of cake once you get to know it.
So now let’s move on to the topic of how does Windows 10 works just like a fax machine to deliver your faxes. But before that let us discuss some of the advantages that Windows 10 has over primitive fax machines on the topic of faxing.
Advantages of Windows 10 over Fax Machine
Windows 10 has some major plus points that make it a better choice for faxing when compared to fax machines. Today’s progressive technology has made fax machines less preferable as there are many more choices available to transfer your faxes. And the best of them is through a Windows 10 computer.
Fax machines require a hard copy of the document you want to fax. So you first need to print your document to fax it over a fax machine. In this overbusy world, this consumes a lot of time and effort.
However, that is not the case when you consider faxing through Windows 10. Windows 10 is a digitally powered medium hence it does not necessitate the need of a hard copy. You can fax soft copies of your documents with specific extensions depending upon the type of service you are using.
Furthermore, the fax or printed documents sent through fax machines have no secrecy, they can be seen by anyone. On the other hand, faxing through Windows 10 is safe as the documents can be locked if you wish. In this way, no one other than the authorized person can access your documents. So, windows 10 also has security plus over fax machines.
Ways to Fax through Windows 10
Without any further ado, let us advance to the question of how? How does windows 10 work to not only send and receive faxes but also incorporate many other fax features that were missing in the old faxing methods like fax machines and telephone lines?
As we have mentioned earlier that Windows 10 works digitally hence faxing, which is an analog powered method, would be impossible without a third party fax service. Here you will get to know about an online fax service that works as a translator and is also the most reliable and secure one in its field – CocoFax.
CocoFax is an online fax service that is loved and liked by many due to its unique features. It has made faxing possible in many different ways and also on many devices. You can easily fax from your computer, laptop, mobile phone, email address, and many more ways. Here we will limit only to Windows 10 faxing.
Although CocoFax has made a fax from Windows 10 computer a doodle still it has some requisites which are given as follows.
- An internet connection
- Computer, laptop or any other device having Windows 10
- A good and reliable web browser, Chrome, Firefox or other, on the device
- A CocoFax account, details to create one will be given below.
Once you have all these things in your hand, then nothing can stop you from faxing. CocoFax provides more than one way to fax through Windows 10.
Part 1: CocoFax Online Fax Service for Windows 10
Step 1: First you need to open a web browser, that you use, from your Windows 10 computer. Go to the official CocoFax website. You cannot use CocoFax services without an account. So if you do not have one, then register yourself by availing the 30-day free trial offered by CocoFax.
After which you will be asked to provide some details, your name, and email, etc. CocoFax also provides you with the facility of a free fax number. Without any payment, you can choose your own fax number that is easy for you and resembles your organization’s numbers or IDs.
Step 2: When you are done with the sign-up process, you will be directed to your online web fax dashboard in seconds. This is the place where all your faxes will rest. Hit the ‘New Fax’ button to create and send new fax. The compose window will pop up where you will be drafting your email.
Give the fax address of the recipient person in the ‘To’ field. Fax address will contain the fax number followed by ‘@cocofax.com’. The text written in the ‘Subject’ field will come at the top of your fax document. Similarly, the text you write in the ‘Cover Page’ field will come on the first page of your fax document. The actual fax document will be attached to the composing fax.
Step 3: After writing everything up, press the ‘Send’ button. CocoFax also provides the facility of notifying its users about the status of their faxes, whether the faxes were sent successfully or not. A notification email will also be sent to your email address associated with your CocoFax account. You can manage all your faxes from your dashboard.
Part 2: CocoFax Email to Fax Service for Windows 10
Step 1: For email to fax service, you also need a CocoFax account. You can register yourself up by visiting their official website and providing all the details.
Step 2: The next thing you need to do is to go to your email address from your Windows 10 computer. Compose a new email by clicking on the ‘New Mail’ button. in the pop-up window, provides the fax address and your fax document.
The fax address will come in the ‘To’ field and will be of the form firstname.lastname@example.org. The subject field and email body are optional.
Your fax document will be attached as an attachment to the email. It can be of the formats doc, Docx, pdf, Xls, xlsx, png or jpg.
When you hit the send button, CocoFax will convert your document in the email into a fax and sends it to the receiver’s fax number.
Receiving Faxes on Gmail: CocoFax has made sending faxes through Gmail very easy. Receiving faxes is even easier. You will receive faxes on your Gmail address just like you get other mails.
CocoFax will convert the fax sent to you into an email supporting format and then send it to your email address. It all happens in seconds.
Part 3: Fax using Windows Fax and Scan
Windows also has a feature ‘Fax and Scan’ that supports fax. It is already installed on Windows computers so you have no need to download it. This does not require a third party online fax service.
As they say, with ease, comes difficulty too. Windows Fax and Scan is not as simple as it looks. It has some complexities over CocoFax.
Windows Fax and Scan have some requirements which are not as meek as the ones required by CocoFax fax. They include fax modem and telephone lines.
A fax modem is a must-have if you are using Fax and Scan to fax your documents. It can be internal or external. A fax modem transmits your fax, which is in digital form, over the analog telephone lines.
As you can see CocoFax is best from every aspect. From being the most reliable and secure service to having an easeful environment, CocoFax is your all-time fax solution.