Twollow
  • Tech
    Managed IT Services

    Managed IT Services vs. Outsourcing: Here’s What You Need to Know

    Digital Marketing Trends

    How To Scale Your IT Team On A Budget

    Benefits Of Cloud Print Management In The New Era Of Work

    4 Benefits Of Cloud Print Management In The New Era Of Work

    Hybrid Events

    7 Top Practises for Hybrid Events

    VPS server

    Why You Might Want to Host Your Site on a VPS or VDS?

    Close up of a restaurant manager talking to the waiter

    Advantages of Using Technology in the Restaurant Industry?

    html

    How to choose the best HTML editor?

    Types of Artificial Intelligence

    Types of Artificial Intelligence

    Huawei Watch GT2 Pro

    Huawei Watch GT2 Pro

  • Apps
    spotify fraud

    Shopify Fraud Prevention Tips Every E-Commerce Business Owner Should Know

    Nintendo 3DS emulator

    11 Best Nintendo 3DS emulator for PC, Windows & Android

    play and win online

    6 Best User-friendly APPs to Play Online Lottery

    Design Canva Templates

    How to Design Canva Templates

    link building service

    Hack someone’s Instagram Password with Easy Tricks

    Buying Instagram Followers

    The Pros and Cons of Buying Instagram Followers

    mobile app business plan

    How to Create a Perfect Mobile App Business Plan?

    app development

    Why Should You Consider React Native App Development?

    Instagram app

     What is Instagram Monitoring 

  • How To
    solar panels

    Common Solar Panel Concerns and How to Deal With Them

    imei number

    How to Check IMEI Number?

    bong

    How do you manufacture a bong?

    Central heating

    DIY Guide: How To Install A Designer Radiator

    website

    Things That Might Be Wrong With Your Website And How To Fix Them

    design a business logo

    How to Design a Successful Business Logo

    How Live Streaming works

    How Live Streaming works – Everything You Need to Know

    live stream

    How to Live Stream on Twitch

    How Can Workout Make Life Easier

    How Can Workout Make Life Easier?

  • Business
    • All
    • Finance
    Become a Successful Entrepreneur

    The Top 6 Things to Do Today to Become a Successful Entrepreneur

    Buy Cryptocurrency

    What Is Dash Cryptocurrency And Its Use Cases In Today’s Economy

    Boost Traffic to Your Store

    Boost Traffic to Your Store: 5 Tips

    When to Refinance Your Student Loans

    When to Refinance Your Student Loans

    Influencing Modern Business

    4 Factors Influencing Modern Business Partnerships

    Credit Counseling Myths

    What are the different types of Credit Card you can avail in 2022?

    Business Management

    5 Ways To Help Boost Your Business Management Career

    What You Should Do During a Bitcoin Bear Market

    What You Should Do During a Bitcoin Bear Market

    Cryptocurrency market

    What Is Crypto Exchange And How Does It Work?

  • Marketing
    social media pictures

    5 Tips for Improving Your Social Media Pictures

    Best Youtube Advertising Strategies For Small Businesses

    7 Best Youtube Advertising Strategies For Small Businesses

    Social Media Marketing Tips For Beginners

    4 Social Media Marketing Tips For Beginners

    affiliate marketing

    Affiliate Marketing for Beginners: 5 Tricks to Make It Easier

    b2b marketing strategy

    What Are the Best B2B Marketing Strategies to Use?

    Content Enough to Grow Your Online Traffic

    Is Writing Amazing Content Enough to Grow Your Online Traffic?

    why video marketing is essential for your business

    Reasons why video marketing is essential for your business

    content marketing strategy

    How to create a comprehensive local content marketing strategy for your Hobart-based business?

    Why Is Digital Marketing So Important for Your Small Business?

  • General
    Breakthrough Junior Challenge

    An Overview of the Breakthrough Junior Challenge

    Nursing Jobs

    Five Nursing Jobs That You Need to Know About

    Plumbing Emergency

    Four Ways to Tell if It’s a Plumbing Emergency

    Need Of A Website For Your Dental Practice

    Need Of A Website For Your Dental Practice

    Merchant Account

    How Does A Merchant Account Assist CBD Businesses?

    https://www.gettyimages.com/detail/photo/spa-cosmetic-products-beauty-concept-royalty-free-image/1299954303

    How to Make the Most Out of Your Spa Day?

    trading

    Is Commodity Trading Good For Beginners

    spain

    How to choose the property of your dreams in Spain

    istanbul

    Apartments for wealthy foreigners in Istanbul

  • Reviews
    Development of Cryptocurrency

    A Crypto.com Overview

    Ophthalmology eyesight examination

    Red Light Therapy Devices for Eyes: Where to Buy

    text to speech

    Best Text to Speech Converters Reviewed

    air purifier

    Where Can You Find the Best Air Cleaner Pro Reviews?

    How to Choose a Cheap Hosting

    Liquid Web Reviews: A Look At A Reliable Hosting Company

    Ionic Training

    Get Ionic Training and Improve Your Career Options

    Learning Experience

    Salesforce DX myTrailhead to Customize the Learning Experience

    Best Web Hosting Services

    10 Best Web Hosting Services 2018

    Honey Chrome Extension Review

    Honey Chrome Extension Review – Is It Scam Or Real?

  • Featured
No Result
View All Result
  • Tech
    Managed IT Services

    Managed IT Services vs. Outsourcing: Here’s What You Need to Know

    Digital Marketing Trends

    How To Scale Your IT Team On A Budget

    Benefits Of Cloud Print Management In The New Era Of Work

    4 Benefits Of Cloud Print Management In The New Era Of Work

    Hybrid Events

    7 Top Practises for Hybrid Events

    VPS server

    Why You Might Want to Host Your Site on a VPS or VDS?

    Close up of a restaurant manager talking to the waiter

    Advantages of Using Technology in the Restaurant Industry?

    html

    How to choose the best HTML editor?

    Types of Artificial Intelligence

    Types of Artificial Intelligence

    Huawei Watch GT2 Pro

    Huawei Watch GT2 Pro

  • Apps
    spotify fraud

    Shopify Fraud Prevention Tips Every E-Commerce Business Owner Should Know

    Nintendo 3DS emulator

    11 Best Nintendo 3DS emulator for PC, Windows & Android

    play and win online

    6 Best User-friendly APPs to Play Online Lottery

    Design Canva Templates

    How to Design Canva Templates

    link building service

    Hack someone’s Instagram Password with Easy Tricks

    Buying Instagram Followers

    The Pros and Cons of Buying Instagram Followers

    mobile app business plan

    How to Create a Perfect Mobile App Business Plan?

    app development

    Why Should You Consider React Native App Development?

    Instagram app

     What is Instagram Monitoring 

  • How To
    solar panels

    Common Solar Panel Concerns and How to Deal With Them

    imei number

    How to Check IMEI Number?

    bong

    How do you manufacture a bong?

    Central heating

    DIY Guide: How To Install A Designer Radiator

    website

    Things That Might Be Wrong With Your Website And How To Fix Them

    design a business logo

    How to Design a Successful Business Logo

    How Live Streaming works

    How Live Streaming works – Everything You Need to Know

    live stream

    How to Live Stream on Twitch

    How Can Workout Make Life Easier

    How Can Workout Make Life Easier?

  • Business
    • All
    • Finance
    Become a Successful Entrepreneur

    The Top 6 Things to Do Today to Become a Successful Entrepreneur

    Buy Cryptocurrency

    What Is Dash Cryptocurrency And Its Use Cases In Today’s Economy

    Boost Traffic to Your Store

    Boost Traffic to Your Store: 5 Tips

    When to Refinance Your Student Loans

    When to Refinance Your Student Loans

    Influencing Modern Business

    4 Factors Influencing Modern Business Partnerships

    Credit Counseling Myths

    What are the different types of Credit Card you can avail in 2022?

    Business Management

    5 Ways To Help Boost Your Business Management Career

    What You Should Do During a Bitcoin Bear Market

    What You Should Do During a Bitcoin Bear Market

    Cryptocurrency market

    What Is Crypto Exchange And How Does It Work?

  • Marketing
    social media pictures

    5 Tips for Improving Your Social Media Pictures

    Best Youtube Advertising Strategies For Small Businesses

    7 Best Youtube Advertising Strategies For Small Businesses

    Social Media Marketing Tips For Beginners

    4 Social Media Marketing Tips For Beginners

    affiliate marketing

    Affiliate Marketing for Beginners: 5 Tricks to Make It Easier

    b2b marketing strategy

    What Are the Best B2B Marketing Strategies to Use?

    Content Enough to Grow Your Online Traffic

    Is Writing Amazing Content Enough to Grow Your Online Traffic?

    why video marketing is essential for your business

    Reasons why video marketing is essential for your business

    content marketing strategy

    How to create a comprehensive local content marketing strategy for your Hobart-based business?

    Why Is Digital Marketing So Important for Your Small Business?

  • General
    Breakthrough Junior Challenge

    An Overview of the Breakthrough Junior Challenge

    Nursing Jobs

    Five Nursing Jobs That You Need to Know About

    Plumbing Emergency

    Four Ways to Tell if It’s a Plumbing Emergency

    Need Of A Website For Your Dental Practice

    Need Of A Website For Your Dental Practice

    Merchant Account

    How Does A Merchant Account Assist CBD Businesses?

    https://www.gettyimages.com/detail/photo/spa-cosmetic-products-beauty-concept-royalty-free-image/1299954303

    How to Make the Most Out of Your Spa Day?

    trading

    Is Commodity Trading Good For Beginners

    spain

    How to choose the property of your dreams in Spain

    istanbul

    Apartments for wealthy foreigners in Istanbul

  • Reviews
    Development of Cryptocurrency

    A Crypto.com Overview

    Ophthalmology eyesight examination

    Red Light Therapy Devices for Eyes: Where to Buy

    text to speech

    Best Text to Speech Converters Reviewed

    air purifier

    Where Can You Find the Best Air Cleaner Pro Reviews?

    How to Choose a Cheap Hosting

    Liquid Web Reviews: A Look At A Reliable Hosting Company

    Ionic Training

    Get Ionic Training and Improve Your Career Options

    Learning Experience

    Salesforce DX myTrailhead to Customize the Learning Experience

    Best Web Hosting Services

    10 Best Web Hosting Services 2018

    Honey Chrome Extension Review

    Honey Chrome Extension Review – Is It Scam Or Real?

  • Featured
No Result
View All Result
Twollow
No Result
View All Result

Hosted Email Archiving – 5 Minute Primer for IT Managers

by Tom Fogden
August 17, 2018 - Updated on July 15, 2021
0
Hosted Email Archiving
Share on FacebookShare on Twitter

Email is a simpler and convenient way of communication and it is the primary method for many organizations to interact. When it comes to an email form, mostly 50% of the sensitive data of any organization is stored here. When it is combined with strict email controlling policies certainly gives a headache to IT managers. The administration department also needs to safeguard the important email records but also identify the associated costs and act as per the rules and regulations of the government.

Hosted email archiving provides a solution to all these problems and helps the IT managers regulate their data using a single system provided by email archiving.

How hosted email archiving is useful?

Contents

  • How hosted email archiving is useful?
  • E-discovery is the backbone of email archiving
  • Hosted email archiving services
  • IT department and email archiving
  • Ability to absorb past emails
  • A smooth and flawless archiving process
  • High level of data redundancy
  • Should abide government rules
  • Simple search and easy method to retrieve data
  • Conclusion

The main reason to use hosted email archiving is that they take away a lot of the burden of IT manager’s shoulders. Of course, email is quite crucial for any business these days, but it is also very difficult to regulate and retrieve the technical, legal, and business challenges.

Hosted email archiving applications are efficient enough to give you a better solution to such problems by parking the email of any business in a separate archive location that can be easily searched and indexed which is quite important to abide by regulations. A lot of hosting email archiving products include different methods of cutting down the high volume of data that should be stored.

E-discovery is the backbone of email archiving

E-discovery is an important aspect of email archiving. When you want to retrieve the information of any individual archived emails is where you look to trace the information in the first place.

Of course, it seems easy but handling the email archives jobs in an organization is quite a legal and technical challenge. Email is certainly the biggest platform wherein the corporate data is stored and employees have the tendency to attach huge multimedia files. This is quite challenging for IT managers as they need to manage the size of mailboxes that belongs to different users with files that have email database for employees or quotas. This often leads to getting emails that aren’t searchable or backed up on the main server. These practices are not good from a business point of view as well as a legal point of view.

Hosted email archiving services

These types of complexities have made many firms switch to email archiving services so that they can reduce the hassles of archived data storage from main business data point to point of promptly responding e-discovery requests to a 3rd party.

For companies who manage less than 1000 mailboxes, it is an ideal choice to outsource their email archiving to a third-party email archiving service provider.

Apart from small organizations, many large firms are also shifting towards email archiving services considering its benefits from a financial point of view.

IT department and email archiving

In the past, companies used to depend on users to maintain their own email archives. The IT department was asked to take a backup of the user’s email. Of course, the searching process of messages wasn’t possible automatically. In case users need a specific email they used to spend days tracing it.

With email archiving the IT department has been relieved with the additional responsibilities of maintaining the archives of users.

Hosted email archiving comes with a lot of benefits that help the IT department focus on other tasks and ease out things that were time-consuming earlier.

Make sure you choose an email archiving company that offers you things that you need.

Ability to absorb past emails

Look for an email archiving package that can absorb past emails. It is better to ensure that your service provider helps you absorb PST files or simply a current mails store. If this lacks there are chances of data loss.

A smooth and flawless archiving process

There are different methods to archive emails.

One solution can help archive emails that you get from the external network. Another solution is efficient to archive every single incoming as well as outgoing email irrespective of their origination.

Make sure you know about the email archiving requirements of your company before you opt for one.

High level of data redundancy

Data redundancy is important so make sure the data you own is scattered over a number of data centers. In case the data is corrupted due to a natural disaster you should be able to access the archived emails.

Thus choose a provider that offers a high level of data redundancy. Your company’s data will be at high risk without efficient redundancy.

Should abide government rules

No matter which email archiving solution you select make sure it should abide by the government rules. You can get into legal trouble if the provider is not flexible.

So do not fall prey to services that do not offer proper email archiving services.

Simple search and easy method to retrieve data

Do not just rely on your IT managers for handling email archives. If you rely on your IT managers for pulling out an email from archived mails then they will be overburdened with the extra workload. Of course, you want the IT managers to concentrate on their primary job.

Make sure you find an email archiving solution that is understood by even non-IT people.

Conclusion

Hosted email archiving services are really helpful for IT managers. This helps them cut down on extra workload and focus on a different work which is more important. If you want your IT managers to focus on work that is more important than retrieving data or emails, then opt for an email archiving solution that suits your business needs and visit duocircle.com for better services. This will leave IT, managers, with less work on data retrieval and more time to focus on other things that adds more value to your company

Email archiving solutions certainly reduce the burden of retrieving emails that consume a lot of time and of course your confidential data is secured in archived emails. You just can pull out the required data without any hassles.

Tags: emailHosted Email Archiving
Tom Fogden

Tom Fogden

Tom Fogden is a writer for Twollow with a range of experience in the world of tech publishing. Tom covers everything from cybersecurity, to social media and website builders when he's not reviewing the latest phones, gadgets, or occasionally even technology books.

Related Posts

social media pictures
Marketing

5 Tips for Improving Your Social Media Pictures

When it comes to growing your social media platform, you need to understand the importance of high-quality images. You only...

by Tom Fogden
May 25, 2022
Best Youtube Advertising Strategies For Small Businesses
Marketing

7 Best Youtube Advertising Strategies For Small Businesses

Given that YouTube is the world's second-largest search engine (only falling behind Google), it is a tremendous opportunity for marketers...

by John Morris
May 20, 2022
Social Media Marketing Tips For Beginners
Marketing

4 Social Media Marketing Tips For Beginners

Because social media platforms attract many users, organizations utilize them to reach a wider audience. Moreover, these channels give entrepreneurs...

by Tom Fogden
May 19, 2022
affiliate marketing
Marketing

Affiliate Marketing for Beginners: 5 Tricks to Make It Easier

Making your first affiliate sale can seem daunting. But with the right tricks up your sleeve, it can be a...

by John Morris
May 12, 2022

Recommended.

Benefits Of Cloud Print Management In The New Era Of Work

4 Benefits Of Cloud Print Management In The New Era Of Work

May 14, 2022
Bitcoin Trading Platforms

How to Exchange BTS Coin to Bitcoin on Godex?

July 25, 2021
Benefits of Efficient Marketing

What Are the Key Benefits of Efficient Marketing?

May 11, 2021
Financial Health

10 New Year’s Resolutions For Your Financial Health

January 19, 2021 - Updated on August 23, 2021
Acquiring a CNHP Certification

Criteria for Acquiring a CNHP Certification

July 6, 2021
team building

Why Is Virtual Team Building The Future?

February 26, 2022

Twollow is one of the leading tech and business blogs, that is dedicated towards updated Technology & Business news, reviews, Apps, how-to, smart tricks, and tweaks.

Follow Us

Categories

  • Apps
  • Business
  • Education
  • Featured
  • Finance
  • General
  • How To
  • Marketing
  • Reviews
  • Security
  • Tech
  • Uncategorized

Top Posts & Pages

  • 100+ Free Premium Minecraft Accounts & Passwords (Tested 2022)
    100+ Free Premium Minecraft Accounts & Passwords (Tested 2022)
  • How to Get Free Virtual Phone Number for WhatsApp Installation
    How to Get Free Virtual Phone Number for WhatsApp Installation
  • How Much Weight is Allowed in a 20 ft and 40 ft Container?
    How Much Weight is Allowed in a 20 ft and 40 ft Container?
  • The Top 6 Things to Do Today to Become a Successful Entrepreneur
    The Top 6 Things to Do Today to Become a Successful Entrepreneur

Recent Posts

social media pictures

5 Tips for Improving Your Social Media Pictures

May 25, 2022
Managed IT Services

Managed IT Services vs. Outsourcing: Here’s What You Need to Know

May 25, 2022
Breakthrough Junior Challenge

An Overview of the Breakthrough Junior Challenge

May 25, 2022
  • About Us
  • Contact Us
  • Terms of Use
  • Privacy Policy
  • Disclaimer
  • Cookie Privacy Policy

No Result
View All Result
  • Home
  • Security