When you run an organization, customer satisfaction plays a huge role. When you’re running a medical organization, there’s more to customer satisfaction than in any other sector. You must provide them with what they need, taking the least time possible to answer these questions.
Having your calls connected to a medical call center may seem inconvenient in the beginning, even for the patients as transferring calls and making them wait is not ideal. However, medical call center outsourcing can be very beneficial to your organization and customers.
Call centers are structured to bear the weight of multiple patients calling throughout the day, where calls and messages are screened and resolved at a basic level, before directing them to the practice. This brings great advantages like increased staff efficiency and patient satisfaction.
Some organizations are highly efficient in handling all services and do not need a call center. But how do you determine this? Follow through to get more insights on signs to look out for if you are to contract a medical call center.
Should You Contract a Medical Call Center?
Stressed and Worn out by Patient Calls:
Practices that have a far and extensive reach often receive overwhelming numbers of calls during all times of the day, and not all patients can be answered because the numbers tie up the phone lines. This leaves the customer frustrated, and you will not know which calls are emergencies.
Medical call center outsourcing will help calm down the storm of phone calls that bombard your staff through the day, leaving them free to do their work with complete concentration. Simple calls are answered and resolved by the center, while the more critical ones are segregated before sending to the practice.
When patients call, they will be directed instantly to the call center where the operator assesses the call, the customer’s issue, and the urgency factor. If it isn’t highly important, the operator solves the problem or asks for consulting during a later time. This way, your staff will be able to channel their efforts into more crucial or immediate matters without worrying about the phone ringing all day.
Mitigation of after-hour calls:
Some organizations do not have enough staff to answer the calls that keep pouring in all day. Staff have to take on multi-faceted roles during their shift and may have calls mitigated to them post their shift. But even with this, practices aren’t equipped with handling calls 24/7.
Medical call centers have 24/7 hour service to ensure patients are always answered, no matter what time they call. They can even perform as receptionists to your practice and hold messages for you to check later. This ensures that none of your staff is required to do more work than what they signed up for, and no customer has to wait too long to attain medical services.
If you think contracting a call center will be too expensive, you should look at the staffing costs for your front office employees. Instead of having an employee take calls for a little extra, outsource this duty completely to cut down on these costs. Rather than having a salary for the employees on the book, you will have to pay a monthly rate for the center’s services. You can also choose only the services you need help with or a complete package, depending on your budget.
Most staff only know English or their native language fluently. Depending on the location of your practice and the reach, there will be patients who cannot speak fluent English and need someone to converse with. If the staff cannot understand and converse with the patient, lots of time gets wasted, trying to find someone who can.
Medical call center outsourcing is perfect for such situations because the employees are trained in not only the field of medicine but also know multiple languages and can easily connect the patient to someone who understands them, not wasting any time or leaving the patient scared and flustered.
If you notice these signs weighing your practice down and leaving your patients and staff annoyed and flustered, get these services outsourced. Medical centers are trained with professionals who will cater to your customer’s primary needs.
The transition may seem strange initially, and you may be worried that your patients will feel uncomfortable. By optimizing the calls and how they are presented, you can ensure that even though the services are outsourced, your brand’s image and quality of service will not falter.